Transform Your Life with Organization and Planning
Organization is the key! Do you plan out special vacation months ahead of time? Think about what would happen if you didn’t. You wouldn’t know what attractions you want to hit, you wouldn’t have tickets purchased ahead of time for tours, you wouldn’t be able to take advantage of deals on flights and hotels. Your vacation that is supposed to be fun and relaxing is now stressful.
Why don’t we take the same care when it comes to our day to day life?
We leave our routines and projects up to chance a lot of the time, and we are undoubtedly missing out on opportunities because of it. This causes unneeded grief as a result and is a waste our full potential. Extra stress is inevitable because everything becomes a rush to complete.
If you’re reading this and thinking “yup, that’s me”, then I am excited to take you through some great tips on:
- How to organize your time.
- How to organize your goals.
- How to organize your work space.
- How to get closer to the life you want to be living.
Organize Your Time
We all live busy lives. Between work, school, home, family, pets, hobbies…it can seem overwhelming.
Just like a lot of you, I split my time up between a range of commitments.
I started to get myself organized when I did two important things:
- Schedule everything.
- Batching work where I can.
First, I started to schedule everything on my phone. All appointments include reminders for 30 mins or more. This allows time for transition and travel time if that is involved. Once I got a better handle on my calendar, I was able to set meetings with ease. This allows me to set up my days more effectively because I know what to expect.
Managing my time more closely allows me to know when I need to decline an offer either because it doesn’t align with goals or because I’m going to be stretched too thin to make it worthwhile.
You must make the time you’re given work for you. No more rushing to stay caught up with it all!
The second great tweak that I was able to make to organize myself has been batching work. You will see this come up again and again and let me tell you that it makes a difference once you get it down. Batching work allows me to focus on a single group of the same or similar tasks for an allotted amount of time. Allowing me to get the most done without trying to transition into multiple projects.
I still struggle at times, and must remind myself that all other tasks can wait until I am done completing this set of tasks.
We get pulled in a lot of different directions everyday and if we want to live fuller lives, we must stay ahead of it all.
Get yourself organized:
- Schedule everything:
- Remember to always keep travel times in mind so your schedule is as accurate as possible.
- When you are moving in and out of tasks at a rapid pace, it makes it hard to focus on getting things complete – identify areas where you can batch your work and get ready to tackle more of your tasks in an efficient manner.
Once you begin to truly manage your time, you will see that you accomplish more than the average person. Everyone will be looking at you because you have it all together!
Organize Your Goals
What goals are you trying to hit this month, quarter or year? Let’s face it, goals with no action plans are harder to accomplish.
When I have a large goal that I am trying to hit – meeting a deadline, creating a presentation, production numbers, blogging, etc. – I work towards creating scheduled check-in points for myself and/or the group I’m working with.
Giving yourself deadlines, or check-in points, creates accountability. If you aren’t willing to do this, don’t be surprised when you begin to feel like you’re always in a rush. I’ve seen it happen and I’ve done it – just be gentle on yourself and plan, plan, plan.
For example, if I am working towards having my group finish a project and have it ready to present in six weeks, my mind is already working out realistic deadlines for the group and meeting times over the course of the project timeline. This allows us to use our time wisely and leaves us the necessary time to make tweaks before the project deadline, if needed.
On this same note, you should find ways to cut one big goal into smaller goals. Having smaller goals makes a large goal more easily achievable.
If you’re accomplishing the smaller pieces, you’re going to get a huge boost of confidence and be more likely to finish what you set out to do.
Biting off more than you can chew leads to overwhelm and a feeling of frustration, if you don’t get something done.
Get a better hold of your projects:
- Begin by creating your goal and map out what it will take to get to the finish line.
- Create small check in points on your calendar to keep yourself accountable.
- Organizing yourself by blocking out time for brainstorming/strategizing on the calendar early on so you have the most time possible to adjust.
You are going to be a great addition to any team once you get comfortable with taking control of your projects. You will begin to feel more comfortable taking the lead on this for your group and they will begin to see your mastered techniques and success.
For more on goal setting, download your FREE Goal Setting Workbook.
Organize Your Work Space
Let’s face it, our desks can become disorganized and sometimes it becomes a challenge to our work productivity.
A few years ago, I had someone tell me that how you keep your desk says a lot about you. My desk was always cleaned off and locked up at the end of the day. Because of this, they had images of me they already made up in their head.
My coworker always had piles of papers on their desk and stuff all over. They pointed it out to me and used that to make their mind up that this person wasn’t organized and needed more help to stay on track. This led to identifying other areas in day to day work where they saw more examples of perceived disorganization. In their mind, it was all correlated.
Two different views of people based off only what their desk looks like!
Don’t get me wrong! I can make a mess, but I always take the time to wrangle it back in before it gets out of hand.
When I start my morning I only get out what I need to do my work. That seems to grow as the day goes on! Or, people will drop documents and other related items off at my desk. Before I go on a break, to a meeting, or out to lunch, I will reorganize myself and put away things I no longer need out. Before I leave the office for the day, everything goes pack in it’s place. I do need to leave that transition time we talked about earlier to reorganize myself and that is why it’s so important to build it into your schedule and routine.
Having a place for everything is also a game changer!
My desktop organizer keeps my pens, paper clips, post-its and highlighters in order.
At a young age, I became a filer and I keep up with it constantly. I have files for employment papers and reviews. And, a separate folder to keep my training handouts and worksheets. Sometimes, I also keep a few of my work requests on hand as examples to refer to. But, I will only keep them for the past couple of months so I’m not collecting outdated and unneeded things.
If you don’t take time to do a little clean out now and again, before you know it you’ll be drowning in clutter.
To really keep yourself organized, it’s best to not allow yourself to become a pack rat and keep extra clutter around. I routinely will go through my files and clean out papers that are no longer relevant. This keeps it all from piling up on me!
Get a better handle of your desk:
- Reorganize before you go on a morning break, before heading out for lunch and before an afternoon break. Put everything in its place before you leave for the day.
- Get yourself a desk organizer that you’re excited to use and give everything its own designated place.
- Create a file system if you need to keep papers on hand and make sure to only keep information you really need or only for a short period of time. Only for as long as it is relevant.
- Routinely go through your desk and purge what you no longer need to avoid clutter building up on you.
Now if I could get my personal folders on my computer to look this clean I would be golden!!
When you get in the habit of shutting down a couple minutes early and prioritizing organization in your life, you will begin to feel less overwhelmed.
Get closer to the life you want to be living
Organization is relevant to so many areas of your life.
Don’t leave your day to day life up to chance by not getting your time, goals and work space in proper working order. You must make your routines work for you and not be rushing to keep up with life!
Start today. Practice. You will be the one with their life together before you know it.
Tell us what area you most need to organize. How are you going to make some changes today?
Be sure to share with your social network too! Just hit the share button.
Brandon and Cristal